Umay HR logoUmay HR

Privacy Policy

Last updated: 25 July 2026

Umay HR respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains what information may be collected when you use this website, contact Umay HR, submit a form, or request feedback on a CV, cover letter, LinkedIn profile, or other career-related document.

1. Who is responsible for your information?

Umay HR is independently operated by:

Umay Rüzgar Yıldırım
Email: umayruzgaryildirim.uk@gmail.com
Website: https://umayhr.com

For the purposes of UK data-protection law, Umay Rüzgar Yıldırım is the person responsible for deciding how personal information submitted through this website is used.

2. Information that may be collected

Depending on how you use the website, the following information may be collected:

  • Your name
  • Your email address
  • Information included in messages or enquiry forms
  • Your CV, cover letter, LinkedIn profile, portfolio, or other documents you voluntarily submit
  • Employment history
  • Education history
  • Qualifications, skills, and experience
  • Telephone numbers or addresses included within submitted documents
  • Any other personal information you choose to include
  • Technical information relating to the use and security of the website
  • Basic website-usage information, where applicable

Please avoid submitting unnecessary sensitive personal information.

Do not include information such as passport numbers, financial details, medical records, national insurance numbers, or identification documents unless specifically required and agreed in advance.

3. How information is collected

Personal information may be collected when you:

  • Submit a contact or service-request form
  • Send an email
  • Request CV, cover-letter, LinkedIn, or career feedback
  • Submit a document for review
  • Communicate with Umay HR
  • Browse the website, where limited technical information may be processed for security or site functionality

Some forms may be provided through third-party services such as Google Forms.

4. How information is used

Your information may be used to:

  • Respond to your enquiry
  • Review documents you voluntarily submit
  • Provide requested career, HR, employability, or professional-development feedback
  • Communicate with you about your request
  • Improve website resources and services
  • Maintain website security
  • Prevent misuse, spam, or fraudulent activity
  • Meet legal obligations

Your information will not be sold.

Your documents will not be publicly shared without your permission.

5. Lawful bases for processing

Personal information is processed only where there is a valid reason to do so.

The lawful bases may include:

Steps requested before providing a service

Information may be used where you ask Umay HR to review a document, respond to an enquiry, or provide a requested service.

Legitimate interests

Information may be processed where reasonably necessary to:

  • Respond to communications
  • Operate and improve the website
  • Organise requests
  • Maintain site security
  • Prevent spam or misuse

These interests will be balanced against your privacy rights.

Consent

Consent may be relied upon where you voluntarily provide optional information or agree to receive communications that are not necessary to fulfil your original request.

You may withdraw your consent at any time by emailing umayruzgaryildirim.uk@gmail.com.

Legal obligations

Information may be processed where required by law.

6. Third-party services

The website may use third-party service providers to operate forms, store information, host the website, manage enquiries, or provide technical functionality.

These may include services such as:

  • Lovable (website hosting and publishing)
  • Google Forms (service-request forms, opened as an external link)
  • Google Drive (storage of documents you send)
  • Email providers
  • Website-hosting or domain providers

Only the information reasonably required to provide the relevant service should be shared with these providers.

Each third-party provider operates under its own privacy terms.

7. International data transfers

Some service providers may process or store information outside the United Kingdom.

Where this occurs, reasonable steps will be taken to use providers that apply appropriate legal and security safeguards, such as recognised contractual protections or approved data-transfer mechanisms.

8. How long information is kept

Personal information will be retained only for as long as reasonably necessary.

General enquiries and submitted documents will normally be deleted within 12 months after the request has been completed, unless:

  • The user asks for earlier deletion
  • The information is needed to deal with an ongoing request
  • A longer period is required by law
  • The user has agreed to continued communication

Submitted CVs, cover letters, and other career documents are deleted when they are no longer needed for the requested review.

Temporary backup copies may remain for a limited period before being automatically removed.

9. Data security

Reasonable technical and organisational measures will be used to protect personal information.

However, no method of electronic storage or online transmission is completely secure.

Users should remove information they do not want to share before submitting a document.

10. Automated decision-making

Umay HR does not use submitted personal information to make automated decisions or carry out automated profiling.

Career or document feedback is not produced as an automated employment decision.

11. Your data-protection rights

Depending on the circumstances, you may have the right to:

  • Ask for access to your personal information
  • Ask for inaccurate information to be corrected
  • Ask for your information to be deleted
  • Ask for processing to be restricted
  • Object to certain uses of your information
  • Request the transfer of information in certain circumstances
  • Withdraw consent where consent is being relied upon
  • Make a complaint to a data-protection authority

These rights do not apply in exactly the same way in every situation.

To exercise a right, email umayruzgaryildirim.uk@gmail.com.

Reasonable identity verification may be requested before responding.

12. Complaints

Please contact Umay HR first if you have concerns about how your information has been used.

You also have the right to complain to the UK Information Commissioner's Office.

13. Information you are required to provide

You are not generally legally required to provide personal information through this website.

However, some information, such as your name, email address, message, or relevant document, may be necessary to respond to your enquiry or provide the requested feedback.

If you do not provide the necessary information, it may not be possible to complete your request.

14. Links to other websites

The website may contain links to third-party websites.

Umay HR is not responsible for the privacy practices, content, or security of external websites.

15. Changes to this Privacy Policy

This Privacy Policy may be updated when the website, services, or legal requirements change.

The updated date is always displayed at the top of this page.